Giftwyn privacy notice: free Gift Aid health check
DRAFT for Rashid and Farid to review. Not legal advice and not yet in force. Version: draft-2026-11-08.
Who we are
Giftwyn is a service of Data Solutionz Limited, a company registered in England and Wales. We are the controller for the details you give us in the health check form. Contact: privacy@giftwyn.co.uk.
What we collect
When you ask for a free health check we collect:
- your organisation's name and charity number (or that it doesn't have one);
- the number of community buildings it uses;
- rough yearly figures for cash and contactless gifts, the share that are £30 or less, and regular gifts;
- your name, email address and, if you give it, your phone number;
- that you agreed to this notice, and when.
We don't ask for any donor's details in the health check. Please don't put donors' names or other personal details in the form.
The estimator on the page works in your browser. Nothing you type into the estimator is sent to us.
Why we use it and our lawful basis
We use these details to reply to your request, estimate what your organisation may be owed and talk to you about our service. Our lawful basis is your consent (you tick the box) and our legitimate interest in replying to an enquiry you made. You can withdraw consent at any time by emailing us.
Who we share it with
- Our hosting and database providers (Vercel and Supabase), who process it for us under contract.
- Our supervised accountant partner, only if you go on to use Giftwyn and only what they need to review and submit your claims.
We don't sell your details and we don't use them for advertising.
Where it is stored and for how long
Your details are stored in Supabase, London (eu-west-2). Health check details are kept 12 months after our last contact, then deleted, unless you become a client, when our client terms apply.
Security
The database only lets the website add a request; it cannot read requests back. Only authorised Data Solutionz staff can see them. We don't write your details into logs.
Your rights
You can ask to see, correct or delete your details, object to how we use them, or withdraw consent. Email us at the address above. You can also complain to the Information Commissioner's Office (ico.org.uk).
Changes
If we change this notice we will update the version above.